BOC Special Meeting Notice September 12, 2011

SPECIAL CALLED MEETING FOR
MONDAY, SEPTEMBER 12, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

Notice is hereby given that the City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discuss and take action on a proposed settlement of the lawsuit styled Lakeland Commons, LP vs. Town of Lakeland, et, al, Shelby County Circuit Court No. CT-000244-09-Div 1. This proposed settlement includes a provision that the Lakeland Board of Commissioners would grant approval of a preliminary development plan for a Planned Mixed Use Development proposed by Lakeland Commons, LP. This Planned Mixed Use Development is bounded by Seed Tick Road, Memphis-Arlington Road, U.S. Highway 70, and Scotts Creek and is further described as follows:

Description: Planned Mixed Use Development, with retail, service, office, and residential land uses as specified in the Planned Mixed Use Development documents on file with the City, with commercial development not to exceed 125,500 square feet, and no single commercial use to exceed 60,000 square feet. Residential development shall not exceed 35 single-family lots. The site is approximately 41.7 acres +/-."

This Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee on Monday, September 12, 2011, at 6:30 p.m.

This written notice shall be posted and served personally at least twelve hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s place of residence in accordance to TCA § 6-20-208.

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, AUGUST 23, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• An Ordinance designating the Lakeland City Manager or designee, as the Official with authority to declare a Local Emergency in the event of a natural or manmade disaster or the imminent threat thereof: Authorizing such official to take certain emergency measures relating thereto: providing for imposition of a curfew; .
prohibition of price gouging; providing penalties; providing for conflict and severability; providing an effective date.

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting Minutes, August 04, 2011, 6:30 p.m.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on proposed Fire Station Agreement with Shelby County Government for construction of Fire Station #2. (Wherry)
2. Discussion on final reading of an Ordinance designating the Lakeland City Manager or designee, as the Official with authority to declare a Local Emergency in the event of a natural or manmade disaster or the imminent threat thereof: Authorizing such official to take certain emergency measures relating thereto; providing for imposition of a curfew; prohibition of price gouging; providing penalties; providing for conflict and severability; providing an effective date. (Wherry)

XI. NEW BUSINESS:
1. Discussion on clarifying Lakeland Municipal Code Section 13-104 that the grass cutting requirements apply to non-agricultural areas over 5 acres. (Wherry)

XII. ANNOUNCEMENTS:


XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, JULY 26, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Special Meeting Minutes, June 28, 2011, 6:00 p.m.
b. Regular Meeting Minutes, July 07, 2011, 6:30 p.m.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:
• Chief Floyd Bonner, Commander of the Shelby County Sheriff’s Office (Arlington Substation) will be present to hear input from the Board of Commissioners, City Staff or Public on comments, suggestions or concerns.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report (Higbee)
• Report on Park Sites as recommended by the Parks & Recreation Board. (Atkinson)
• Report on 2011 Stormwater Runoff & Water Quality Survey. (Stuckert)
• Report on 2011 Household Hazardous Waste Statistics for Zip Code 38002. (Stuckert)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on proposed Fire Station Agreement with Shelby County Government for construction of Fire Station #2. (Wherry)

XI. NEW BUSINESS:
1. Discussion on first reading of an Ordinance Emergency Powers Ord. (Wherry)
2. Discussion on recommendation from MPC on approval of Evergreen Square PDP. (Higbee)
3. Discussion on approval of a Resolution establishing an Annual Compensation Review for the City Manager. (Tompkins)
4. Discussion on authorizing a Renewal Amendment to Agreement CA108389 between Shelby County Government and City of Lakeland for continued funding for the design and construction of a Senior Center. (Stuckert)

5. Discussion on first reading of an Ordinance to amend Article X, Section 2 of the Zoning Ordinance regarding setbacks on non-conforming commercial lots. (Atkinson)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING
THURSDAY, JULY 07, 2011, 4:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER;

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Special Called Meeting Minutes, May 24, 2011, 6:00 p.m. (PGS. 01-02)
b. Regular Meeting Minutes, July 02, 2011, 6:30 p.m. (PGS. 03-05)
2. Approval of final reading of Ordinance 11-160: An Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert) (PG. 06)
3. Approval of final reading of Ordinance 11-161: An Ordinance of the City of Lakeland amending Ordinance 09-133: Changing the time for the May and November Town Hall Meeting. (Wherry) (PG. 07)
4. Approval of Resolution 2011/07-27: A Resolution approving a Professional Services Contract with Askew Hargraves Harcourt and Associates, Inc. for design services related to Huff N’ Puff Road and Extension of Beverle Rivera Drive. (Stuckert) (PGS. 08-28)
5. Approval of Resolution 2011/07-28: A Resolution authorizing and providing for the financing of the construction of a certain transportation Infrastructure Project, including authorizing the execution of applications, Contractual Agreements, and other documents, and making representations, certifications, and pledges of certain revenue in connection with such financing. (Stuckert) (PGS. 29-50)
6. Approval of Resolution 2011/07-29: A Resolution amending the Interlocal Agreement that established the Joint Economic and Community Development Board of Shelby County in order to add an eleventh member to the Board. (Wherry) (PGS. 51-52)
7. Approval of Resolution 2011/07-30: A Resolution approving the Board of Commissioners 2011 Strategic Plan & Action Plan. (Wherry) (pgs. 53-61)
8. Approval of Resolution 2011/07-31: A Resolution authorizing a Construction Contract with Gibson Paving, Inc. for Fiscal Year 2012 Street Patching Project. (Stuckert) (PGS. 62-69)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (PGS. 70-76)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approving Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road. (Stuckert) (PGS. 77-91)
2. Action on approving Resolution 2011/07-33: A Resolution approving a Professional Services Contract with Fleming Associates PC for design and construction administration of the International Harvester Managerial Clubhouse Renovation Project. (Stuckert) (PGS. 92-108)
3. Action on approving Resolution 2011/07-34: A Resolution authorizing a Construction Contract with Jaycon Development Corporation for the Lakeland Senior Citizens Center and Parking Lot Project. (Stuckert) (PGS. 109-124)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, JUNE 28, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

• AN ORDINANCE CREATING SECTION 15-304 OF CHAPTER 3, TITLE 15 PERTAINING TO ESTABLISHING SPEED LIMITS ON COBB ROAD, MEMPHIS-ARLINGTON ROAD, MONROE ROAD AND OLD BRUNSWICK ROAD.

• AN ORDINANCE OF THE CITY OF LAKELAND AMENDING ORDINANCE 09-133; CHANGING THE TIME FOR THE MAY AND NOVEMBER TOWN HALL MEETING.

IV. CONSENTA AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Special Called Meeting Minutes, May 24, 2011, 6:00 p.m.
b. Regular Meeting Minutes, June 02, 2011, 6:30 p.m.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:


VII. PUBLIC DISCUSSION:


VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee)
• 5 Year Capital Facility Plan, Prioritization, Revenues Requirements, and Funding Sources. (Stuckert/Wherry)

IX. SEWERAGE COMMISSION BUSINESS:


X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert)
2. Discussion on final reading of an Ordinance of the City of Lakeland amending Ordinance 09-133; Changing the time for the May and November Town Hall Meeting. (Wherry)
3. Discussion on proposed Fire Station Agreement with Shelby County Government for construction of Fire Station #2. (Wherry)

XI. NEW BUSINESS:
1. Discussion on authorizing a contract with Askew Hargraves Harcourt & Associates, Inc. for professional engineering services related to the improvements of Huff n’ Puff and the extension of Beverle Rivera Drive. (Stuckert)

2. Discussion on authorizing a contract amendment with Fisher and Arnold for preliminary engineering design related to New Canada Road. (Stuckert)
3. Discussion on authorizing a contract with Fleming Associates for architectural services related to the I.H. Clubhouse Renovation. (Stuckert)
4. Discussion on authorizing a contract with Jaycon for construction of the Lakeland Senior Citizen’s Center and Parking Lot. (Stuckert)
5. Discussion on a Resolution authorizing a Loan Agreement with the Tennessee Development Authority. (Stuckert)
6. Discussion on Annual Compensation Reviews. (Tompkins)
7. Discussion on Joint Economic Development Board Amendment. (Wherry)
8. Discussion on revised “Strategic Plan”. (Wherry)
9. Discussion on authorizing a contract with Gibson Paving, Inc. for FY2012 Street Patching. (Stuckert)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
TUESDAY, JUNE 28, 2011, 6:00 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The Mayor requested a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• DISCUSSION AND/OR POSSIBLE ACTION ON AN APPROVAL OF A REQUEST FOR A PERMIT FOR GARNER LAKE FIREWORKS DISPLAY ON SUNDAY, JULY 3, 2011 AND WAIVER OF THE $500 PERMIT FEE.

• DISCUSSION AND/OR POSSIBLE ACTION ON CHANGING THE TIME OF THE JULY REGULAR BOARD OF COMMISSIONERS MEETING FROM 6:30 P.M. TO 5:00 P.M., JULY 7, 2011 OR ANOTHER APPROPRIATE TIME AND DATE AS DETERMINED BY THE BOARD.

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:00 p.m., Tuesday, June 28, 2011.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.





Sontidra L. Thomas, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING
THURSDAY, JUNE 02, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting Minutes, May 05, 2011, 6:30 p.m. (pgs. 01-03)
2. Approval of final reading of Ordinance 11-159: An Ordinance of the City of Lakeland, Tennessee adopting a budget for Fiscal Year July 01, 2011 through June 30, 2012. (Wherry) (pgs. 04-47)
3. Approval of first reading of an Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert) (pgs.48-52)
4. Approval of Resolution 2011/06-22: A Resolution accepting the findings of the technical and environmental studies authorized under the National Environmental Policy Act (NEPA) along with selection of the modified “A” Alignment as the preferred route for New Canada Road. (Stuckert) (pgs. 53-56)
5. Approval of first reading of an Ordinance setting the time for future Town Hall Meetings. (Wherry) (pg. 57)
6. Approval of Resolution 2011/06-23: A Resolution approving a Proposal for Auditing the General Fund and Sewer Fund Financial Activities for the Fiscal Year ending June 30, 2011. (Wherry) (pgs. 58-69)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 70-76)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on a recommendation to the Board of Commissioners to approve a Resolution adopting a Concept Sewer Plan for Kensington Manor Preliminary Development Plan. (Stuckert) (pg. 77)
2. Action on a recommendation to the Board of Commissioners to approve a Resolution adopting a Concept Sewer Plan for Village at Water’s Edge Subdivision. (Stuckert) (pg.78)

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approving Resolution 2011/06-24: A Resolution adopting a Concept Sewer Plan for Kensington Manor Preliminary Development Plan. (Stuckert) (pgs. 79-82)
2. Action on approving Resolution 2011/06-25: A Resolution adopting a Concept Sewer Plan for Village at Water’s Edge Subdivision. (Stuckert) (pgs. 83-86)
3. Action on approving Resolution 2011/06-26: A Resolution adopting the Personnel Pay Plan for the Fiscal Year beginning July 01, 2011 and authorizing a designated compensation adjustment for the City Manager and City Attorney. (Wherry) (pgs. 87-91)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, MAY 24, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

• AN ORDINANCE OF THE CITY OF LAKELAND, TENNESSEE, ADOPTING A BUDGET FOR FISCAL YEAR JULY 01, 2011 THROUGH JUNE 30, 2012.

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting Minutes, May 05, 2011, 6:30 p.m.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on a recommendation to approve a Resolution adopting a Concept Sewer Plan for Kensington Manor Preliminary Development Plan. (Stuckert)
2. Discussion on a recommendation to approve a Resolution adopting a Concept Sewer Plan for Village at Water’s Edge Subdivision. (Stuckert)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance of the City of Lakeland, Tennessee, adopting a budget for Fiscal Year July 01, 2011 through June 30, 2012. (Wherry)

XI. NEW BUSINESS:
1. Discussion on the first reading of an Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert)
2. Discussion on a Resolution adopting a Concept Sewer Plan for Kensington Manor Preliminary Development Plan. (Stuckert)
3. Discussion on a Resolution adopting a Concept Sewer Plan for Village at Water’s Edge Subdivision. (Stuckert)


4. Discussion on a Resolution accepting the Technical and Environmental Studies conducted under the National Environmental Policy Act (NEPA) and Preferred Alignment of New Canada Road (Modified “A” Alternative) between Interstate 40 and U.S. Highway 70. (Stuckert)
5. Discussion on a Resolution adopting the Personnel Plan for the Fiscal Year starting July 01, 2011 and setting compensation of the City Manager and retainer for City Attorney. (Wherry)
6. Discussion on first reading of an Ordinance starting future Town Hall Meetings at 6:00 p.m.
7. Discussion on possible purchase of house/property west of soccer fields to be used for future City Hall Complex/Park Expansion. (Wherry)
8. Discussion on a Resolution approving a proposal for auditing the General Fund Financial Activities for Fiscal Year ending June 30, 2011. (Wherry)
9. Discussion on proposed Fire Station Agreement with Shelby County Government for construction of Fire Station #2. (Wherry)


XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
MONDAY, MAY 02, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting Minutes, April 07, 2011, 6:30 p.m.
2. Approval of Resolution 2011/05-18: A Resolution amending the ICMA 457 Plan to provide for Roth IRA contributions. (Wherry)
3. Approval of Resolution 2011/05-19: A Resolution authorizing the Mayor to sign a contract amendment with Shelby County Government to fund $170,000 for the construction of a senior center. (Stuckert)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for the Parks & Recreation Board to appear before the Board of Commissioner and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on approving Resolution 2011/05-20: A Resolution approving a Financial Plan for the Lakeland Sewer System Enterprise Fund for Fiscal Year 2012 (beginning July 01, 2011). (Wherry)

X. OLD BUSINESS:
1. Action on appointment of Park Board Member (term expiring December 31, 2011).

XI. NEW BUSINESS:
1. Action on first reading of an Ordinance adopting Budget for Fiscal Year 2012 (beginning July 01, 2011). (Wherry)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
SATURDAY, APRIL 30, 2011, 8:30 A.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

I. Discussion and/or possible action on the review and possible amendments to the Strategic Plan, Action, Vision, etc. (Wherry)


II. Discussion and/or possible action on 2011 (and future) Planning Work Program. (Higbee)

III. Discussion on proposed Sign Ordinance amendments (Higbee)

IV. Discussion and/or possible action on schools, public safety and future options. (Wherry)

V. Discussion and/or possible action on Capital Outlay Projects for the next five (5) years; Review of status of I-40/Canada Road Interchange, New Canada Road and Beverle Rivera/Huff & Puff extension, Lakeland Fire Station #2 including future funding costs (Wherry/Staff)



The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 8:30 a.m., Saturday, April 30, 2011.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.



Sontidra L. Thomas, CMC
City Recorder

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, APRIL 25, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting Minutes, April 07, 2011, 6:30 p.m. (pgs. 1-3)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 4-10)

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for the Parks & Recreation Board to appear before the Board of Commissioners and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report (Higbee) (pgs. 11-12)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on Resolution adopting a Financial Plan for the Lakeland Sewer System Enterprise Fund for Fiscal Year 2012 (starting July 01, 2011). (pgs. 13-22)

X. OLD BUSINESS:
1. Discussion on appointment of Park Board Member (term expiring December 31, 2011).

XI. NEW BUSINESS:
1. Discussion on amending the ICMA 457 Plan to provide for Roth IRA contributions. (Wherry) (pgs. 23-40)
2. Discussion on first reading of an Ordinance adopting Budget for Fiscal Year 2012 (starting July 01, 2011). (Wherry) (pgs. 41-63)
3. Discussion on a Resolution authorizing the Mayor to sign a contract amendment with Shelby County Government to fund $170,000 for the construction of a senior center. (Stuckert) (pgs. 64-69)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, APRIL 07, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, March 03, 2011, 6:30 p.m. (pgs. 01-03)
2. Approval of final reading of an Ordinance 11-158: An Ordinance of the City of Lakeland amending the Fee Schedule to include fees for instructional classes. (Wherry) (pgs. 04-07)
3. Approval of Resolution 2011/04-14: A Resolution authorizing a Contract Extension with Barnes & Brower, Inc. for additional construction work related to the Canada Road Bike & Pathway Project. (Stuckert) (pgs. 08-10)
4. Approval of Resolution 2011/04-15: A Resolution authorizing a Contract with Fisher & Arnold for additional construction engineering and inspection services related to Canada Road Bike and Pathway Project. (Stuckert) (pgs. 11-12)
5. Approval of Resolution 2011/04-16: A Resolution authorizing the Shelby County Emergency Management Agency to submit the adopted Hazards Mitigation Plan to the Federal Emergency Management Agency. (Stuckert) (pgs. 13-14)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 15-21)

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for the Parks & Recreation Board to appear before the Board of Commissioners and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSIION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on appointment of Park Board Member (term expiring December 31, 2011). (pg. 22)
2. Action on Resolution 2011/04-17: A Resolution approving the reduction of bond for Ivy Creek Subdivision. (Morrissett/Bridges) (pgs. 23-34 w/attachments)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, MARCH 29, 2011
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• An Ordinance of the City of Lakeland amending the Fee Schedule to include fees for Instructional Classes.

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, March 03, 2011, 6:30 p.m.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for the Parks & Recreation Board to appear before the Board of Commissioners and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee)
• Presentation by Wheels of Thunder, Charter of Concerned Motorcyclist of Tennessee (CMT) ABATE, Inc. for installing roadway signs “Look Twice Save a Life”. (Stuckert)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance of the City of Lakeland amending the Fee Schedule to include fees for instructional classes. (Wherry)

XI. NEW BUSINESS:
1. Discussion on appointment of Park Board Member (term expiring December 31, 2011).
2. Discussion on authorizing Contract Extension with Barnes and Brower for additional work related to the Canada Road Bike & Pedestrian Trail Project. (Stuckert)
3. Discussion on authorizing a Contract with Fisher and Arnold for additional construction engineering and inspection services related to Canada Road Bike and Pedestrian Trail Project. (Stuckert)

4. Discussion on authorizing a Resolution with Shelby County Emergency to submit the Adopted Hazards Mitigation Plan to the Federal Emergency Management Agency. (Stuckert)
5. Discussion on reducing the bond for Ivy Creek Subdivision. (Morrissett/Bridges)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, MARCH 03, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, February 03, 2011, 6:30 p.m. (pgs. 1-2)
2. Approval of final reading of Ordinance 10-157: An Ordinance amending Ordinance 09-139 pertaining to sanitation fees. (Stuckert) (pg. 3)
3. Approval of Resolution 2011/03-07: A Resolution authorizing a Construction Contract with Pro-Site Construction, LLC for FY2011 Street and Storm Sewer Improvements. (Stuckert) (pgs. 4-6)
4. Approval of Resolution 2011/03-08: A Resolution authorizing the Mayor to execute an Agreement with the Tennessee Department of Transportation for a Local Agency Project Agreement for the Design and Construction of Huff n’ Puff Road from Canada Road to 1800 feet to the east. (Stuckert) (pgs. 7-9)
5. Approval of Resolution 2011/03-09: A Resolution authorizing the Mayor to execute an Agreement with Payne’s Lawn Service for FY2011 right of way mowing services. (Stuckert) (pgs. 10-12)
6. Approval of first reading of an Ordinance amending Ordinance 10-150: An Ordinance of the City of Lakeland amending the Fee Schedule beginning FY2010/2011, to include fees for instructional classes. (Wherry) (pgs. 13-15)
7. Approval of Resolution 2011/03-10: A Resolution authorizing the donation to the Lakeland Parent Teacher’s Association (PTA) for use in raising funds for programs benefiting Lakeland Elementary Children or Teachers. (Wherry) (pgs. 16-17)
8. Approval of Resolution 2011/03-11: A Resolution rescheduling the Board of Commissioners 2011 April Work Session. (Wherry) (pg. 18)
9. Approval of Resolution 2011/03-12: A Resolution scheduling the 2011 BOC Spring Retreat. (Wherry) (pg. 19)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 20-26)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approving Resolution 2011/03-13: A Resolution authorizing the Mayor to execute a Residential Subdivision Development Contract with Belz Investco, GP for a phased subdivision to be known as Village of Water’s Edge Subdivision. (Lakin) (pgs. 27-72)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, FEBRUARY 03, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, January 06, 2011, 6:30 p.m. (pgs. 01-04)
2. Approval of final reading of Ordinance 11-156: An Ordinance amending Section 3.C.2.A, Section 3.C.2.B, Section 3.C.2.D and Section 3.C.9.E of Article VII of Chapter 2, Title 14 of the Lakeland Municipal Code establishing the height of the lowest floor elevation for residential, commercial, industrial and manufactured homes above the base flood elevation. (Stuckert) (pgs. 05-06)
3. Approval of Resolution 2011/02-04: A Resolution requesting MLGW to relocate poles on U.S. Highway 70 so the work can proceed on the signal light project. (Wherry) (pg. 07)
4. Approval of Resolution 2011/02-05: A Resolution accepting the Comprehensive Annual Financial Report (CAFR) of the City of Lakeland, Tennessee for the fiscal year ended June 30, 2010. (Wherry) (pg. 08)
5. Approval of Resolution 2011/02-06: A Resolution appointing the Municipal Planning Commission liaison to the Economic Development Commission. (pg. 09)
6. Approval of first reading of an Ordinance amending Ordinance 09-139 pertaining to sanitation fees. (Stuckert) (pg. 10)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 11-18)

VII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

VIII. SEWERAGE COMMISSION BUSINESS:

IX. OLD BUSINESS:

X. NEW BUSINESS:

XI. ANNOUNCEMENTS:

XII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
TUESDAY, JANUARY 25, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• An Ordinance amending Section 3.C.2.A, Section 3.C.2.B, Section 3.C.2.D, and Section 3.C.9.E of Article VII of Chapter 2, Title 14 of the Lakeland Municipal Code establishing the height of the lowest floor elevation for residential, commercial, industrial and manufactured homes above the base flood elevation. (pg. 01)

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, January 06, 2011, 6:30 p.m. (pgs. 02-05)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 06-13)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee) (pgs. 14-15)
• Report on Mowing Contract (scope of work within the right of way). (Stuckert)(pgs. 16-17)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance amending Section 3.C.2.A, Section 3.C.2.B, Section 3.C.2.D, and Section 3.C.9.E of Article VII of Chapter 2, Title 14 of the Lakeland Municipal Code establishing the height of the lowest floor elevation for residential, commercial, industrial and manufactured homes above the base flood elevation. (Stuckert) (pgs. 18-19)

XI. NEW BUSINESS:
1. Discussion on a Resolution requesting MLGW to relocate poles on U.S. Highway 70 so the work can proceed on the signal light project. (Wherry) (pgs. 20-22)

2. Discussion on BOA appointment.
3. Discussion on Comprehensive Annual Financial Report submitted by Watkins Uiberall, PLLC. (Wherry) (pgs. 23-24)
4. Discussion on Security Report submitted by Security Risk Management Consultants, Inc. (Wherry) (pgs. 25-26)
5. Discussion on appointment to the MPC Liaison to the Economic Development Commission. (pgs. 27-30)
6. Discussion on authorizing the submission of a loan application to the Tennessee Local Development Authority for the financing of construction of the Beverle Rivera Extension. (Stuckert) (pgs. 31-32)
7. Discussion on first reading of an Ordinance amending Ordinance 09-139 pertaining to sanitation fees. (Stuckert) (pgs. 33-35)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, JANUARY 06, 2011, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

** Oath of Office to new and reappointed Members of Boards & Commissions ** and Orientation on Open Meetings Law, Ethics Ordinance and
Parliamentary Procedures

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, December 02, 2010, 6:30 p.m. (pgs. 01-04)
2. Approval of first reading of an Ordinance amending Section 3.C.2.a, Section 3.C.2.b, Section 3.C.2.d, and Section 3.C.9.e of Article VII of Chapter 2, Title 14 of the Lakeland Municipal Code establishing the height of the lowest floor elevation for residential, commercial, industrial and manufactured homes above the base flood elevation. (Stuckert) (pgs. 05-08)
3. Approval of final reading of an Ordinance amending Ordinance 10-147 pertaining to residential and commercial sewer user rates. (Stuckert) (pg. 09)
4. Approval of a Pre-Event Contract with MTL Environmental, LLC for Emergency Debris Removal - Cut & Toss. (Stuckert) (pgs. 10-16)
5. Approval of a Pre-Event Contract with Bamaco, Inc. for Emergency Debris Removal. (Stuckert) (pgs. 17-23)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 24-39)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on appointment to Parks & Recreation Board. (pgs. 40-44)
2. Action on appointment to Board of Appeals.
3. Action regarding a request to amend the PDP and for a new Phase 1 SDDP for the Kensington Manor Planned Development. (Higbee) (pgs. 45-47)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: