BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, DECEMBER 22, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, December 04, 2008, 6:30 p.m. (pgs. 01-07)
b. Special Meeting Minutes, December 15, 2008, 5:30 p.m. (pgs. 08-09)

VI. TREASURER’S REPORT: (pgs. 10-16)

VII. PUBLIC DISCUSSION:
• Memorandum on Real Estate Directional Signs (pg. 17)

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee) (pg. 18)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on reduction of security amount for Corner Shops of Canada Road. (Stuckert) (pgs. 19-27)

XI. NEW BUSINESS:
1. Discussion on the Meadows of Lakeland Planned Development. (Higbee) (pgs. 28-36 w/attachments)
2. Discussion on Ordinance/Resolution regarding public information, rates, etc. (Wherry) (pgs. 37-42)
3. Discussion on Proposal of the Department of Transportation of the State of Tennessee to the City of Lakeland, Tennessee. (Stuckert) (pgs. 43-50)
4. Discussion on Drug & Alcohol Policy for the City of Lakeland. (Stuckert) (pgs. 51-71)
5. Discussion on appointment to the Parks & Recreation Board. (Board) (pg. 72)
6. Discussion on the 2009 BOC Calendar. (Wherry) (pg. 73)


XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
MONDAY, DECEMBER 15, 2008, 5:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discussion and/or possible action on final reading of an Ordinance amending Ordinance 07-105 pertaining to Sanitary Sewer User Rates, Sanitary Sewer Recapture Fees, Storm Sewer Fees, and Sanitation Fees.
• Discussion and/or possible action on release of bond for Corner Shops of Canada Road. (Plunk)

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 5:30 p.m., Monday, December 15, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-108.




Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, DECEMBER 04, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• AN ORDINANCE AMENDING ORDINANCE 07-105 PERTAINING TO SANITARY SEWER USER RATES, SANITARY SEWER RECAPTURE FEES, STORM SEWER FEES, AND SANITATION FEES. (pg. 01)

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, November 06, 2008, 6:30 p.m. (pgs. 02-08)
2. Approval of final reading of an Ordinance of the City of Lakeland amending the Municipal Code, Title 2 Boards & Commissions, Chapter 2 Lakeland Design Review Commission, Section 2-202, 2-204 and 2-208. (Wherry) (pgs. 09-10)
3. Approval of final reading of an Ordinance creating Chapter 7, within Title 18 of the Lakeland Municipal Code establishing New Regulations governing the disbursement of Sewer Development Fees for over-sizing of Wastewater Collection Systems. (Stuckert) (pgs. 11-15)
4. Approval of recommendation of the Woodbridge Home Owners Association to appoint Mr. Jim Rutledge as their representative to the New Canada Road Stakeholder’s Committee instead of Mr. David Lookadoo. (Stuckert) (pg. 16)
5. Approval of Fiscal Year 2007/2008 Audit. (Wherry/Hughes) (pg. 17)
6. Approval of Resolution adopting Fiscal Year 2008/2009 Storm Water Phase II Financial Plan. (Stuckert) (pgs. 18-24)
7. Approval of Resolution rescheduling BOC January Meeting to Monday, January 5, 2009. (Wherry) (pg. 25)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 26-31)

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for Boards and Commissions (Board of Appeals, Design Review Commission, Parks & Recreation Board, Natural Resources Board, Economic Development Commission) to appear before the Board of Commissioners and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:


IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Action on final reading of an Ordinance amending Ordinance 07-105 pertaining to Sanitary Sewer User Rates, Sanitary Sewer Recapture Fees, Storm Sewer Fees, and Sanitation Fees. (Stuckert) (pgs. 32-41)

XI. NEW BUSINESS:
1. Action on MPC recommendation to approve Equestria Secondary Detailed Development Plan. (Higbee) (pgs. 42-43)
2. Action on Resolution for reimbursement for authorized expenses:
a. Request from Arlington High School PTA for reimbursement of expenses up to $1,500 (or amount designated by the Board) for window blinds. (Wherry) (pgs. 44-45)
b. Resolution authorizing the City Manager to approve reimbursement for eligible expenses up to $1,000 per school (or amount designated by the Board) upon requests from specified Shelby County Schools outside of the Lakeland city limits (Barrett’s Chapel Elementary School, Arlington Middle School, Bon Lin Middle School, Arlington High School, Bolton High School). (Wherry) (pg. 46)
3. Action on a Resolution authorizing an amendment to the Contract between City of Lakeland and All Star Waste Systems, LLC dated March 16, 2008 dealing with sanitation services. (Stuckert) (pgs. 47-54)
4. Action on appointment/re-appointment of citizen members to various Boards and Commissions, term beginning January 2009. (Board)
5. Action on BOC liaison appointment to various Boards & Commissions. (Board)

XII. ANNOUNCEMENTS:
• Lakeland Holiday Parade – Saturday, December 06th
• Christmas Holiday – December 24th – 26th
**City Hall Closed**

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, NOVEMBER 24, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING: (pg. 01)
• AN ORDINANCE OF THE CITY OF LAKELAND AMENDING THE MUNICIPAL CODE, TITLE 2 BOARDS & COMMISSIONS, CHAPTER 2, LAKELAND DESIGN REVIEW COMMISSION, SECTION 2-202, 2-204 AND 2-208.

• AN ORDINANCE AMENDING ORDINANCE 07-105 PERTAINING TO SANITARY SEWER USER RATES, SANITARY SEWER RECAPTURE FEES, STORM SEWER FEES, AND SANITATION FEES.

• AN ORDINANCE CREATING CHAPTER 7, WITHIN TITLE 18 OF THE LAKELAND MUNICIPAL CODE ESTABLISHING NEW REGULATIONS GOVERNING THE DISBURSEMENT OF SEWER DEVELOPMENT FEES FOR OVERSIZING OF WASTEWATER COLLECTION SYSTEMS

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, Thursday, November 06, 2008, 6:30 p.m. (pgs. 02-08)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 09-15)

VII. PUBLIC DISCUSSION:
• Opportunity for applicants applying for Boards and Commissions (Board of Appeals, Design Review Commission, Parks & Recreation/Natural Resources Board, Economic Development Commission) to appear before the Board of Commissioners and present their qualifications/interests in being appointed.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director Monthly Report. (Higbee) (pg. 16)
• 2008 Draft Special Area Transportation Study. (Stuckert) (pgs. 17-30 w/attachment (Verschuur/Nicholson/Plunk))


IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance of the City of Lakeland amending the Municipal Code, Title 2 Boards & Commissions, Chapter 2 Lakeland Design Review Commission, Section 2-202, 2-204 and 2-208. (Wherry) (pgs. 31-33)
2. Discussion on final reading of an Ordinance amending Ordinance 07-105 pertaining to Sanitary Sewer User Rates, Sanitary Sewer Recapture Fees, Storm Sewer Fees, and Sanitation Fees. (Stuckert) (pgs. 34-43)
3. Discussion on final reading of an Ordinance creating Chapter 7, within Title 18 of the Lakeland Municipal Code establishing New Regulations governing the disbursement of Sewer Development Fees for over-sizing of Wastewater Collection Systems. (Stuckert) (pgs. 44-48)
4. Discussion on the purchase of Stonebridge Golf Course. (Wherry) (pgs. 49-82)
5. Discussion on the recommendation of the Woodbridge Home Owners Association to appoint Mr. Jim Rutledge as their representative to the New Canada Road Stakeholder’s Committee instead of Mr. David Lookadoo. (Stuckert) (pg. 83)

XI. NEW BUSINESS:
1. Discussion on MPC recommendation to approve Equestria Secondary Detailed Development Plan. (Higbee) (pgs. 84-96 w/attachments)
2. Discussion on request from Arlington High School PTA for funds for blinds. (Wherry) (pgs. 97-98)
3. Discussion on approving Fiscal Year 2007/2008 Audit. (Wherry/Hughes) (pg. 99 w/attachment)
4. Discussion on total fees paid by City residents and equivalent property tax ratio. (Wherry) (pg. 100)
5. Discussion on Mayor appointing Design Review Commission members. (Carmichael) (pg. 101)
6. Discussion on a Resolution authorizing an amendment to the Contract between City of Lakeland and All Star Waste Systems, LLC dated March 16, 2008 dealing with sanitation services. (Stuckert) (pgs. 102-105)
7. Discussion on a Resolution adopting Fiscal Year 2008/2009 Storm Water Phase II Financial Plan. (Stuckert) (pgs. 106-111)
8. Discussion on rescheduling the Board of Commissioners Regular Meeting scheduled for January 01, 2009. (Wherry) (pg. 112)
9. Discussion on appointment/re-appointment of members to various Boards and Commissions, term beginning January 2009. (Board) (pgs. 113-178
10. Discussion on BOC liaison appointment to various Boards and Commissions. (Board)


XII. ANNOUNCEMENTS:
• Thanksgiving Holiday – November 27th - 28th
**City Hall will be closed**
• Volunteer Appreciation Dinner – Tuesday, December 02nd
**Club Windward**
• Lakeland Holiday Parade – Saturday, December 06th
• Christmas Holiday – December 24th – 26th
**City Hall will be closed**

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, NOVEMBER 06, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY CITY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, Thursday, October 02, 2008, 6:30 p.m. (pgs. 01-03)
2. Approval of final reading of an Ordinance creating Chapter 3 of Title 16 of the Lakeland Municipal Code establishing New Regulations governing road cuts and borings, requiring a permit and establishing a fee. (Stuckert) (pgs. 04-09)
3. Approval of final reading of an Ordinance of the City of Lakeland amending Section 5-101 of the Lakeland City Code to provide for Official Depositories for City Accounts. (Wherry) (pg. 10)
4. Approval of final reading of an Ordinance amending the Municipal Code, Title 13, Chapter 4, Lakeland Tree Management Ordinances. (Bridges) (pg. 11)
5. Approval of first reading of an Ordinance amending Ordinance 07-105 (Ordinance adopting the latest Fee Schedule) amending the Fee Schedule pertaining to Sanitary Sewer User Rates, Storm Sewer Fees and Sanitation Fees. (Stuckert) (pgs. 12-43)
6. Approval of a Resolution authorizing the purchase and installation of an emergency warning siren. (Wherry) (pgs. 44-53)
7. Approval of a Resolution authorizing the advertisement for appointment/reappointment of positions vacant on Boards and Commissions. (Boards) (pgs. 54-55)
8. Approval of a Resolution declaring Friday, December 26, 2008 a holiday and authorizing the closing of City Hall. (Wherry) (pg. 56)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 57-70)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:


IX. SEWERAGE COMMISSION BUSINESS:
1. Action on a recommendation to the BOC to adopt first reading of an Ordinance amending Ordinance 07-105 pertaining to sanitary sewer user rates, sanitary sewer recapture fees, storm sewer fees and sanitation fees. (Stuckert) (pgs. 71-82)
2. Action on a recommendation to the BOC to adopt first reading of an Ordinance establishing Title 18, Chapter 7 of the Lakeland Municipal Code establishing new regulations governing the disbursement of sewer development fees for over-sizing of Wastewater Collection Systems. (Stuckert) (pgs. 83-99)

X. OLD BUSINESS:
1. Action on appointments of New Canada Road Stakeholders Committee. (Stuckert) (pgs. 100-103)
2. Action on appointment of Board of Commissioner Liaison for the New Canada Road Stakeholders Committee.

XI. NEW BUSINESS:
1. Action on MPC recommendation for denial of Lakeland Commons Planned Development Plan. (Higbee) (pgs. 104-133)
2. Action on Lakeland’s 2008 Holiday Parade. (Staff) (pgs. 134-139)
a. Approval of $3000 for reimbursement of authorized expenses.
b. Approval of Sign Plan.
3. Action on first reading of an Ordinance to prohibit signs in the rear yard of reversed frontage lots. (Atkinson) (pgs. 140-144)
4. Action on recommendation from BOSC to adopt on first reading an Ordinance regarding Sanitary Sewer Fee in and around certain properties of Fairway Meadows. (Stuckert) (pgs. 145-156)
5. Action on recommendation from BOSC to adopt on first reading an Ordinance establishing Title 18, Chapter 7 of the Lakeland Municipal Code establishing new regulations governing the disbursements of sewer development fees for over-sizing of Wastewater Collection Systems. (Stuckert) (pgs. 157-173)

XII. ANNOUNCEMENTS:
o Veteran’s Day Holiday – November 11th
o Thanksgiving Day Holiday – November 27th -28th
**City Hall will be closed**
o Volunteer Appreciation Dinner – Tuesday, December 02nd
**Club Windward**

XIII. ADJOURNMENT:

BOC AGENDA WORK SESSION 10-27-08

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY CITY RECORDER:

III. PUBLIC HEARING: (pg. 01)

• An Ordinance amending the Municipal Code, Title 4 Building, Utility and Housing Codes, Chapter 3, Lakeland Design & Review Commission, Section 4-302, 4-304 and 4-308.
• An Ordinance creating Chapter 3 of Title 16 of the Lakeland Municipal Code establishing New Regulations governing road cuts and borings, requiring a permit and establishing a fee.
• An Ordinance of the City of Lakeland amending Section 5-101 of the Lakeland City Code to provide for Official Depositories for City Accounts
• An Ordinance amending the Municipal Code, Title 13, Chapter 4, Lakeland Tree Management Ordinance

IV. CONSENT AGENDA:

1. Approval of Minutes from Previous Meetings:

a. Regular Meeting Minutes, Thursday, October 02, 2008, 6:30 p.m. (pgs. 02-04)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 05-18)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

1. Discussion on first reading of an Ordinance regarding Sanitary Sewer Fees in and around certain properties of Fairway Meadows. (Stuckert) (pgs. 19-30)

2. Discussion on first reading of an Ordinance regarding Disbursement of Sewer Development Fees for Over-sizing of Wastewater Collection Systems. (Stuckert) (pgs. 31-38)

X. OLD BUSINESS:

1. Discussion on final reading of an Ordinance amending the Municipal Code, Title 4 Building, Utility and Housing Codes, Chapter 3, Lakeland Design & Review Commission, Section 4-302, 4-304 and 4-308. (Wherry) (pgs. 39-41)

2. Discussion on final reading of an Ordinance creating Chapter 3 of Title 16 of the Lakeland Municipal Code establishing New Regulations governing road cuts and borings, requiring a permit and establishing a fee. (Stuckert) (pgs. 42-47)

3. Discussion on final reading of an Ordinance of the City of Lakeland amending Section 5-101 of the Lakeland City Code to provide for Official Depositories for City Accounts. (Wherry) (pgs. 48-49)

4. Discussion on final reading of an Ordinance amending the Municipal Code, Title 13, Chapter 4, Lakeland Tree Management Ordinance. (Bridges) (pg. 50)

5. Discussion on Stonebridge Golf Course purchase. (Wherry) (pg. 50)

6. Discussion on appointments of New Canada Road Stakeholders Committee. (Stuckert) (pgs. 52-55)

XI. NEW BUSINESS:

1. Discussion on MPC recommendation for denial of Lakeland Commons Planned Development Plan. (Higbee) (pgs. 56-85 w/attachment)

2. Discussion on Mayor appointing Design Review Commission Members. (Carmichael)
3. Discussion on first reading of an Ordinance regarding Solid Waste Contract amendment and fee change. (Stuckert) (pgs. 86-100)

4. Discussion on Anti-Noise Ordinance. (Lakin) (pg. 101)

5. Discussion on single source purchase of emergency warning siren. (Wherry) (pgs. 102-103)

6. Discussion on first reading of an Ordinance concerning Storm Water Fees. (Stuckert) (pgs. 104-110)

7. Discussion on first reading of an Ordinance concerning Ambulance Fees. (Wherry) (pg. 111)

8. Discussion on authorization to advertise for appointment/reappointment of positions vacant on Boards and Commissions. (Board) (pgs. 112-113)

9. Discussion on closing City Hall and declaring a City Holiday on December 26, 2008. (Wherry) (pgs. 114-115)

10. Discussion on Lakeland’s 2008 Holiday Parade. (Staff) (pgs. 116-121)

a. Approval of $3000 for reimbursement.

b. Approval of Sign Plan.

11. Discussion on first reading of an Ordinance to prohibit signs in the rear yard of reversed frontage lots. (Atkinson) (pgs. 122-123)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONER REGULAR MEETING AGENDA
THURSDAY, OCTOBER 02, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, Thursday, September 04, 2008, 6:30 p.m. (pgs. 01-05)
2. Approval of Resolution on City Hall Expansion/Remodeling. (Wherry) (pg. 06)
3. Approval of a Resolution establishing a policy concerning Identity Theft. (Wherry) (pgs. 07-16)
4. Approval of first reading of an Ordinance amending the Municipal Code, Title 4 Building, Utility and Housing Codes, Chapter 3, Lakeland Design & Review Commission, Sections 4-302, 4-304, and 4-308. (Wherry) (pgs. 17-18)
5. Approval of first reading of an Ordinance creating Chapter 3 of Title 16 of the Lakeland Municipal Code establishing New Regulations governing road cuts and borings, requiring a permit and establishing a fee. (Stuckert) (pgs. 19-24)
6. Approval of first reading of an Ordinance of the City of Lakeland amending Section 5-101 of the Lakeland City Code to provide for Official Depositories for City Accounts. (Wherry) (pg. 25)
7. Approval of first reading of an Ordinance amending the Municipal Code, Title 13, Chapter 4, Lakeland Tree Management Ordinance. (Bridges) (pg. 26)
8. Approval of Grant Request to Tennessee Department of Environment and Conservation for Low Impact Development Projects. (Stuckert) (pg. 27)
9. Approval of Resolution approving contract for engineering services concerning the I-40 and Canada Road Interchange. (Wherry/Stuckert) (pgs. 28-30)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 31-36)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:


X. OLD BUSINESS:
1. Action on appointment to Canada Road Stakeholder’s Committee. (Stuckert) (pgs. 37-70)
2. Action on Resolution requesting a change in Tennessee State Law on Golf Carts. (Wherry) (pgs. 71-72)

XI. NEW BUSINESS:

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, SEPTEMBER 29, 2008, 6:30
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, Thursday, September 04, 2008, 6:30 p.m. (pgs. 01-05)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 06-10)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee) (pg. 11)
• Lighting Plan for Canada Road. (Stuckert) (pgs. 12-13)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on City Hall Expansion/Remodeling. (Wherry) (pg. 14)
2. Discussion on appointment to Canada Road Stakeholders Committee. (Stuckert) (pgs. 15-44)
3. Discussion on Golf Carts. (Bert Faller) (pg. 45)
4. Discussion on possible purchase of Stonebridge Golf Course. (Wherry) (pgs. 46-48)

XI. NEW BUSINESS:
1. Discussion on MPC recommendation for approval of Equestria Secondary Detailed Development Plan. (Higbee) (pgs. 49-62 w/attachment)
2. Discussion on Resolution establishing a policy concerning Identity Theft. (Wherry) (pgs. 64-74)
3. Discussion on first reading of an Ordinance on Design Review Commission. (Wherry) (pgs. 75-77)
4. Discussion on first reading of an Ordinance pertaining to road cuts and borings requiring a permit and establishing a fee. (Stuckert) (pgs. 78-87)
5. Discussion on first reading of an Ordinance on eligible Banks to use for deposits. (Wherry) (pgs. 88-89)
6. Discussion on the Hazardous Tree Program. (Bridges) (Will be provided)
7. Discussion on submittal of Grant Request to Tennessee Department of Environment and Conservation for Low Impact Development Projects. (Stuckert) (pgs. 90-91)
8. Discussion on contract for engineering services concerning the I-40 and Canada Road Interchange. (Wherry/Stuckert) (pgs. 92-95)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
SATURDAY, SEPTEMBER 27, 2008, 8:00 A.M.
OAKWOOD CLUBHOUSE, GILLESPIE OAKS DRIVE, LAKELAND, TN 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Report/Discussion and/or possible action on Board of Commissioners Status List. (Wherry) (pgs. 01-03)

• Report/Discussion and/or possible action on Storm Water Program and fees. (Stuckert) (pgs. 04-12)

• Report/Discussion and/or possible action on sewer rates for Fairway Meadows. (Stuckert) (pgs. 13-14 w/insertion)

• Report/Discussion and/or possible action on Solid Waste Rates and other options of disposal/recycling/yard waste. (Stuckert) (pgs. 15-41)

• Report/Discussion and/or possible action on Sanitary Sewer Over-sizing Policy. (Stuckert) (pgs. 42-48)

• Report/Discussion and/or possible action on Park Master Plan. (Lockhart) (no documentation)

• Report/Discussion and/or possible action on the removal of Non-Conforming Signs. (Atkinson) (pgs. 49-50)

• Report/Discussion and/or possible action on 2008 Hazardous Tree Survey. (Bridges) (no documentation)

• Report/Discussion on 2009 Work Program for the Planning Department. (Higbee) (pgs. 51-52)

• Report/Discussion and/or possible action on Land Development Regulations. (Higbee) (no documentation)

The Special Called Meeting shall be held at Oakwood Clubhouse, Gillespie Oak Drive, Lakeland, Tennessee at 8:00 a.m., Saturday, September 27, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.




Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, SEPTEMBER 04, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Regular Meeting Minutes, Thursday, August 07, 2008, 6:30 p.m. (pgs. 01-04)
b. Special Meeting Minutes, Thursday, August 14, 2008, 6:30 p.m. (pgs. 05-07)
2. Approval of I.H. Clubhouse Agreement. (Wherry/Lockhart/Lakin) (pgs. 08-16)
3. Approval of final reading of an Ordinance creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction and Material Specifications Manual (Stuckert) (pgs. 17-62)
4. Approval of revision of Kensington Manor Development Contract. (Stuckert)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 63-68)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Update on property dispute (Adam Hughes Property/Old Brownsville Road). (Stuckert)

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on recommendation to authorize a Contract with Mid-South Septic for sanitary sewer line repairs. (Stuckert) (pgs. 69-70)

X. OLD BUSINESS:
1. Action on Agreement with Shelby County for Fire Station #2. (Wherry) (pgs. 71-76)
2. Discussion and Action on a Resolution establishing a Stonebridge Golf Course Purchase Committee and appointing members to said Committee. (Wherry/Lakin) (pgs. 77-81)
3. Action on City Hall Expansion/Remodeling. (Wherry) (pg. 82)


XI. NEW BUSINESS:
1. Action on Lion’s Club Agreement regarding phone number. (Wherry) (pgs. 83-85)
2. Action on recommendation on Management Agreement for leasing the house at 9996 Memphis-Arlington Road. (Wherry) (pgs. 86-99)
3. Action on BOSC recommendation to approve contract with Mid-South Septic for Lakeland Estates Sanitary Sewer Improvements. (Stuckert) (pgs. 100-110)

XII. ANNOUNCEMENTS:
• BOC Fall Retreat – Saturday, September 27, 2008, 8:00 a.m.
• BOC Work Session – Monday, September 29, 2008, 6:30 p.m.

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, AUGUST 25, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, Thursday, August 07, 2008, 6:30 p.m. (pgs. 01-04)
b. Special Meeting Minutes, Thursday, August 14, 2008, 5:30 p.m. (pgs. 05-07)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM TH ECONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 08-13)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee) (pg. 14)
• Update on property dispute (Adam Hughes Property/Old Brownsville Road) (Stuckert) (pg. 15 w/attachment)
• Canada Road Stake Holder Committee Report. (Stuckert) (pgs. 16-17)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on recommendation to authorize a Contract with Mid-South Septic for sanitary sewer line repairs. (Stuckert) (pgs. 18-19)

X. OLD BUSINESS:
1. Discussion on Agreement with Shelby County for Fire Station #2. (Wherry) (pgs. 20-29)
2. Discussion on I.H. Clubhouse Agreement. (Wherry/Lockhart/Lakin) (pgs. 30-38)
3. Discussion on possible purchase of Stonebridge Golf Course. (Wherry) (pgs. 39-40)
4. Discussion on City Hall Expansion/Remodeling. (Wherry) (pg. 41 w/attachment)
5. Discussion on Lakeland Phone Book. (Wherry) (pg. 42 w/attachment)
6. Discussion on final reading of an Ordinance creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction and Material Specifications Manual. (Stuckert) (pgs. 43-66)


XI. NEW BUSINESS:
1. Discussion on Golf Carts. (Bert Faller) (pgs. 67-72)
2. Discussion on Lion’s Club Agreement regarding phone number. (Wherry) (pgs. 73-74)
3. Discussion on recommendation on Management Agreement for leasing the house at 9996 Memphis-Arlington Road. (Wherry) (pgs. 75-86)
4. Discussion on BOSC recommendation to approve contract with Mid-South Septic for Lakeland Estates Sanitary Sewer Improvements. (Stuckert) (pgs. 87-97)

XII. ANNOUNCEMENTS:
• BOC Fall Retreat - Saturday, September 27, 2008, 8:00 a.m.

XIII. ADJOURNMENT:

AMENDED SPECIAL MEETING AGENDA

SPECIAL CALLED MEETING FOR
THURSDAY, AUGUST 14, 2008, 5:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Called Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discussion and/or Possible Action on authorizing Mayor to execute a Memorandum of Understanding concerning a Shelby County Environmental Infrastructure Grant. (Wherry)

• Discussion and/or Possible Action on Agreement with Shelby County for Fire Station #2. (Wherry)

• Discussion and/or Possible Action on a Resolution expressing support of the concept of a YMCA in Lakeland.

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 5:30 p.m., Thursday, August 14, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.




Sontidra Franklin, CMC
City Recorder

SPECIAL CALLED MEETING FOR
THURSDAY, AUGUST 14, 2008, 5:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

The City Manager requested the City Recorder to call a Special Called Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discussion and/or Possible Action on authorizing Mayor to execute a Memorandum of Understanding concerning a Shelby County Environmental Infrastructure Grant. (Wherry)

• Discussion and/or Possible Action on Agreement with Shelby County for Fire Station #2. (Wherry)

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 5:30 p.m., Thursday, August 14, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.




Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, AUGUST 07, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Special Meeting Minutes, June 30, 2008, 6:00 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, July 10, 2008, 6:30 p.m. (pgs. 03-07)
2. Approval of terms of members of the Natural Resources Board. (Wherry)
a. Approval of Resolution designating citizen appointees to the Natural Resources Board as Seats 1, 2, 3, 4, 5 and 6 with the initial terms for Seats 1 and 2 expiring on December 31, 2009; initial terms for seats 3 and 4 expiring on December 31, 2010 and initial terms for Seats 5 and 6 expiring December 31, 2011. (Wherry) (pg. 08)
b. Approval of a Resolution appointing the current members of the Natural Resources Board to Seats 1, 2, 3, 4, 5 and 6 as designated in Resolution. (Wherry/Bridges) (pg. 09)
3. Approval of a Resolution scheduling the Board of Commissioners October Regular Meeting for October 02, 2008. (pg. 10)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 11-16)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on authorizing Change Order with Mid-South Septic for additional cleaning and inspection of sewer lines in the Lakeland Estates Subdivision. (Stuckert) (pgs. 17-19)

X. OLD BUSINESS:
1. Action on I.H. Club Agreement. (Wherry/Lockhart/Lakin) (pg. 20)

XI. NEW BUSINESS:
1. Action on participating in a survey on recreational and other priorities for Lakeland residents. (Wherry) (pgs. 21-22)


2. Action on authorizing a contract with Fisher & Arnold for professional services work on New Canada Road re-alignment. (Stuckert) (pgs. 23-53)
3. Action on Agreement with Shelby County for Fire Station #2. (Wherry) (pg.54)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, JULY 28, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• An Ordinance of the City of Lakeland creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction & Material Specifications Manual. (pg. 01)

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Special Meeting Minutes, June 30, 2008, 6:00 p.m. (pgs. 02-03)
b. Regular Meeting Minutes, July 10, 2008, 6:30 p.m. (pgs. 04-08)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 9-14)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Stonebridge Golf Course Update. (Wherry) (pg. 15)
• Growth Management Director Monthly Report. (Higbee) (pg. 16)
• MPC Projects Report. (Higbee) (pgs. 17-19)
• Report on Land Development Regulations Project. (Higbee) (pgs. 20-22)
• Update on FY2009 Street Improvement Project. (Stuckert) (pgs. 23-25)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on authorizing Change Order with Mid-South Septic for additional cleaning and inspection of sewer lines in the Lakeland Estates Subdivision. (Stuckert) (pgs. 26-27)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance of the City of Lakeland creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction and Material Specifications Manual. (Stuckert) (pg. 28)
2. Discussion on I. H. Club Agreement. (Wherry/Lockhart) (pg. 29)

XI. NEW BUSINESS:
1. Discussion on participating in a survey on recreational and other priorities for Lakeland residents. (Wherry) (pgs. 30-43)


2. Discussion on authorizing a contract with Fisher & Arnold for professional services work on New Canada Road re-alignment. (Stuckert) (pgs. 44-65)
3. Discussion on amending the appointments to the Natural Resources to set terms. (Bridges) (pgs. 66-67)
4. Discussion on Agreement with Shelby County for Fire Station #2. (Wherry) (pgs. 68-74)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, JULY 10, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY CITY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, June 12, 2008, 6:30 p.m. (pgs. 01-07)
2. Approval of final reading of an Ordinance creating Chapter 3, Title 12 of the Lakeland Municipal Code establishing new regulations governing the construction of retaining walls, requiring a permit and establishing a fee. (Stuckert) (pgs. 08-13)
3. Approval of Kensington Manor/Phase I Development Contract. (Stuckert) (pgs. 14-46)
4. Approval of first reading of an Ordinance creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction and Material Specifications Manual. (Stuckert) (pgs. 47-49)
5. Approval of Contract to Audit for Fiscal Year 2007/2008. (Wherry) (pgs. 50-63)
6. Approval of the 2008 Tennessee Recreation Parks Association State Conference. (Lockhart) (pg. 64)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 65-70)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Report on Stonebridge Golf Course purchase. (Wherry)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Action on agreement with I.H. Club for the City scheduling the I.H. Clubhouse. (Wherry) (pgs. 71-83)

XI. NEW BUSINESS:
1. Action on Herons Ridge/Section C & D Development Contract. (Stuckert) (pgs. 84-114)
2. Action on authorizing the disposal of excess surplus Wastewater Treatment Plant equipment to the City of Parsons. (Stuckert) (pgs. 115-118)
3. Action on approval of a Sanitary Sewer System for May Investments. (Stuckert) (pgs. 119-123)


XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, JUNE 30, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING: (PG. 1)
• AN ORDINANCE OF THE CITY OF LAKELAND CREATING CHAPTER 3, WITHIN TITLE 12 OF THE LAKELAND MUNICIPAL CODE ESTABLISHING NEW REGULATIONS GOVERNING THE CONSTRUCTION OF RETAINING WALLS, REQUIRING A PERMIT AND ESTABLISHING A FEE.

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, June 12, 2008, 6:30 p.m. (pgs. 02-08)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 09-14)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Growth Management Director’s Monthly Report. (Higbee) (pg. 15)
• MPC Projects Report. (Higbee) (pgs. 16-18)
• 2008 Stormwater Runoff and Water Quality Report. (Stuckert) (pgs. 19-21 w/attachment)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on Resolution authorizing the transfer of City surplus equipment (lagoon aerators) to the City of Parsons. (Stuckert) (pgs. 22-24)
2. Discussion on approval of a Sanitary Sewer System for May Investments, LLC. (Stuckert) (pgs. 25-29)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance creating Chapter 3, Title 12 of the Lakeland Municipal Code establishing new regulations governing the construction of retaining walls, requiring a permit and establishing a fee. (Stuckert) (pgs. 30-34)
2. Discussion on Stonebridge Golf Course purchase. (Wherry) (pg. 35)
3. Discussion on agreement with I.H. Club for the City scheduling the I.H. Clubhouse. (Wherry) (pgs. 36-47)


XI. NEW BUSINESS:
1. Discussion on Kensington Manor/Phase I Development Contract. (Stuckert) (pgs. 48-80)
2. Discussion on Herons Ridge/Section C & D Development Contract. (Stuckert) (pgs. 81-114)
3. Discussion on authorizing the disposal of excess surplus Wastewater Treatment Plant equipment to the City of Parsons. (Stuckert) (pgs. 115-116)
4. Discussion on approval of a Sanitary Sewer System for May Investments. (Stuckert) (pgs. 117-119)
5. Discussion on first reading of an Ordinance creating Chapter 2 of Title 16 pertaining to adoption of the City of Lakeland Public Works Construction and Material Specifications Manual. (Stuckert) (pgs. 120-370)
6. Discussion on approval of Contract to Audit for Fiscal Year 2007/2008. (Wherry) (pg. 371)
7. Discussion on the 2008 Tennessee Recreation Parks Association State Conference. (Lockhart) (pgs. 372-373)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
MONDAY, JUNE 30, 2008, 6:00 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the city demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discussion and/or Possible Action on approval of a request for a Fireworks Display Permit submitted by Karen Woodward.

• Discussion and/or Possible Action on approval of proposal for surveillance camera at Zadie Kuehl Park.

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:00 p.m., Monday, June 30, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.



Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, JUNE 12, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of final reading of an Ordinance adopting a budget for Fiscal Year July 01, 2008 through June 30, 2009. (Wherry) (pg. 1)
2. Approval of a Resolution authorizing City Staff to authorize temporary signs for Neighborhood Association/HOA Meetings. (Atkinson) (pgs. 02-05)
3. Approval of a contract with B & C Construction Company, Inc. for demolition of structure located at 10027 U.S. Highway 70, Lakeland, Tennessee in the amount of $12,500. (Stuckert) (pgs. 06-15)
4. Approval of Development Contract with Greenbrier Partners, LLC for Evergreen Subdivision Phase I. (Stuckert) (pgs. 16-47)
5. Approval of first reading of an Ordinance creating Chapter 3, Title 12 of the Lakeland Municipal Code establishing new regulations governing the construction of retaining walls, requiring a permit and establishing a fee. (Stuckert) (pgs. 48-54)
6. Approval of recommendation of the Municipal Planning Commission to approve Kensington Manor Secondary Detailed Development Plan. (Higbee) (pgs. 55-59)
7. Approval of recommendation of the Municipal Planning Commission to approve Herons Ridge, Section C & D Secondary Detailed Development Plan. (Atkinson) (pgs. 60-62)
8. Approval of contract for the Park Master Plan. (Wherry) (pg. 63)
9. Approval of Capital Improvement Budget. (Wherry) (pg. 64)
10. Approval of contract for printing of Lakeland Phone Book. (Wherry) (pg. 65)
11. Approval of Fall Retreat scheduled date of Saturday, September 27, 2008. (Wherry) (pg. 66)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, May 01, 2008, 6:30 p.m. (pgs. 67-70)
b. Special Meeting Minutes, May 20, 2008, 6:30 p.m. (pgs. 71-74)

VI. TREASURER’S REPORT:

VII. PUBLIC DISCUSSION:


VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Action on leasing of vehicles. (Wherry) (pgs. 75-94)
2. Action on appointments to the Lakeland Natural Resources Board. (Board) (pgs. 95-123)
3. Action on appointments to the Lakeland Parks & Recreation Board. (Board) (pgs. 124-128)
4. Action on authorizing Requests for Proposals for an Operational Audit and feasibility study concerning the possible purchase of Stonebridge Golf Course. (Wherry) (pg. 129)
5. Action on the purchase of property (Lancaster Property) soccer fields. (Wherry) (pg. 130)

XI. NEW BUSINESS:
1. Action on agreement with I.H. Club for the City scheduling the I.H. Clubhouse. (Wherry/Lockhart) (pgs. 131-142)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
TUESDAY, MAY 20, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Discussion and/or possible action on final reading of an Ordinance creating Chapter 7 of Title 18 of the Lakeland Municipal Code pertaining to adoption of a Stormwater Management Program and for the Assessment of Fees. (Stuckert)

• Discussion and/or possible action on final reading of an Ordinance on an amendment to the Fee Schedule, changing the term of “Building Permit” and providing for fees for Engineering Review of building permit drainage and erosion plans, and where required fees for Architectural Design Review and the Sewer Inspection of the actual connection to the public sewer line. (Stuckert)

• Discussion and/or possible action on an Ordinance amending Ordinance amending Ordinance 07-105 pertaining to sewer user rates, sewer development fees and connection fees. (Stuckert)

• Discussion and/or possible action on purchase of the property east of the City Hall Park soccer fields. (Wherry)

• Discussion and/or possible action on City of Lakeland 2008/2009 Fiscal Year Budget. (Wherry)

• Discussion and/or possible action on General Fund Personnel and Pay Plan. (Wherry)

• Discussion and/or possible action on Sewer Fund Financial Plan. (Wherry)

• Discussion and/or possible action on Sewer Fund Personnel and Pay Plan. (Wherry)

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:30 p.m., Tuesday, May 20, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-108.




Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, MAY 01, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, April 03, 2008, 6:30 p.m. (pgs. 01-06)
2. Approval of Development Contract between Belz Investco GP and the City of Lakeland for the development of Arcadia Planned Residential Development, Phase 1 Subdivision. (Stuckert) (pgs. 07-36)
3. Approval of Vehicle Lease Agreement with Enterprise. (Wherry) (pgs. 37-49)
4. Approval of request for waiver of certain parts of the Lakeland Sign Ordinance for the City-wide Garage Sale. (Wherry) (pg. 50)
5. Approval of the Fire Station Site. (Wherry)
6. Approval of first reading of an Ordinance adopting a budget for Fiscal Year July 01, 2008 through June 30, 2008. (Wherry) (pgs. 51-67)
7. Approval of bid for planting on median (sketch). (Bridges) (pg. 68)
8. Approval of establishing an encroachment policy on existing sewer and storm drainage pipeline easements. (Stuckert) (pgs. 69-71)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 72-77)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Report on the outcome of MLGW removing trees. (Lakin/Wherry)
o Report on possible purchase of property east of the soccer fields in City Hall Park. (Wherry)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Action on leasing of vehicles. (Wherry) (pgs. 78-80)

XI. NEW BUSINESS:
1. Action on City Hall Expansion. (Wherry) (pgs. 81-97)
2. Action on appointments to the Lakeland Natural Resources Board. (Board) (pg. 98)


3. Action on appointment(s) to the Lakeland Parks & Recreation Board. (Board) (pg. 98)
4. Action on appointment to the Lakeland Design Review Commission. (Board) (pg. 98-101)


XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, APRIL 28, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING: (g. 01)
o AN ORDINANCE CREATING CHAPTER 7 OF TITLE 18 OF THE LAKELAND MUNICIPAL CODE PERTAINING TO ADOPTION OF A STORM WATER MANAGEMENT PROGRAM AND FOR THE ASSESSMENT OF FEES. (STUCKERT)

o AN ORDINANCE AMENDING THE FEE SCHEDULE, CHANGING THE TERM OF “BUILDING PERMIT” AND PROVIDING FOR FEES FOR ENGINEERING REVIEW OF BUILDING PERMIT DRAINAGE AND EROSION PLANS, AND WHERE REQUIRED FEES FOR ARCHITECTURAL DESIGN REVIEW AND THE SEWER INSPECTION OF THE ACTUAL CONNECTION TO THE PUBLIC SEWER LINE.

o AN ORDINANCE AMENDING ORDINANCE 07-105 PERTAINING TO SEWER USER RATES, SEWER DEVELOPMENT FEES AND CONNECTION FEES.

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, April 03, 2008, 6:30 p.m. (pgs. 02-07)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 08-13)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Report on Stonebridge Golf Course. (Wherry) (pg. 14)

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance creating Chapter 7 of Title 18 of the Lakeland Municipal Code pertaining to adoption of a Storm water Management Program and for the Assessment of Fees. (Stuckert)
2. Discussion on final reading of an Ordinance on an amendment to the Fee Schedule, changing the term of “Building Permit” and providing for fees for Engineering Review of building permit drainage and erosion plans, and where required fees for Architectural Design Review and the Sewer Inspection of the actual connection to the public sewer line. (Wherry/Morrissett)
3. Discussion on final reading of an Ordinance amending Ordinance 07-105 pertaining to sewer user rates, sewer development fees and connection fees. (Stuckert)


4. Discussion on “non-attainment” status of Shelby County and county-wide vehicle emissions testing. (Wherry) (pgs. 15-36)
5. Discussion on approving a Development Contract between Belz Investco GP and the City of Lakeland for development of a 72 lot subdivision known as Arcadia Planned Residential Development, Phase 1 Subdivision. (Stuckert) (pgs. 37-68)
6. Discussion on Vehicle Lease Agreement with Enterprise. (Wherry) (pgs. 69-82)
7. Discussion on leasing of vehicles. (Wherry) (pgs. 83-85)
8. Discussion on Natural Resources Assessment. (Bridges) (pgs. 86-144)
9. Discussion on possible purchase of property east of the soccer fields in City Hall Park. (Wherry) (pg. 145)

XI. NEW BUSINESS:
1. Discussion on City Hall Expansion. (Wherry) (pgs. 146-161 w/attachment)
2. Discussion on Municipal Complex. (Wherry) (pgs. 162-164 w/attachment)
3. Discussion on request for waiver of certain parts of the Lakeland Sign Ordinance for the City-wide Garage Sale. (Wherry) (pgs. 165-171)
4. Discussion on Fire Station site. (Wherry) (pg. 172)
5. Discussion on first reading of an Ordinance adopting 2008/2009 FY Budget. (Wherry) (pgs. 173-189)
6. Discussion on bids for planting on median (sketch) (Bridges) (pgs. 190-200 w/attachment)
7. Discussion on Land Development Regulations. (Wherry) (pgs. 201-202)
8. Discussion on proposed and new State Legislation. (Wherry) (pgs. 203-227)
9. Discussion on appointments to the Lakeland Natural Resources Board. (Board) (pgs. 228-241)
10. Discussion on appointment(s) to the Lakeland Parks & Recreation Board. (Board) (pgs. 242-245)
11. Discussion on appointment to the Lakeland Design Review Commission. (Board) (pgs. 246-248)
12. Discussion on whether the City of Lakeland wishes to Institute a permitting system for retaining walls over the height of 4 feet. (Stuckert) (pgs. 249-250)
13. Discussion on the adoption of an Encroachment Policy for sewer and drainage pipe easement. (Stuckert) (pgs. 251-254)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOC March Meeting Agenda

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, MARCH 24, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
• AN ORDINANCE AMENDING AND CREATING CERTAIN SECTIONS OF TITLE 18, CHAPTER 1 AND CHAPTER 2 OF THE LAKELAND MUNICIPAL CODE PERTAINING TO SEWER.

• AN ORDINANCE AMENDING THE FEE SCHEDULE BY ADOPTING PARKS & RECREATION FEES AND ADOPTING FEES FOR RENTAL OF THE I.H. CLUBHOUSE.

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Regular Meeting Minutes, March 06, 2008, 6:30 p.m.
(pgs. 2-4)
V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 05-10)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Growth Management Director Monthly Report. (Higbee)
(pg. 11)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on first reading of an Ordinance amending Ordinance 07-105 pertaining to sewer user rates, sewer development fees and sewer connection fees. (Stuckert)
(pgs. 12-20)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance amending and creating certain sections of Title 18, Chapter 1 and Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 12-20)
2. Discussion on final reading of an Ordinance amending the fee schedule by adopting Parks & Recreation Fees and adopting fees for rental of the I.H. Clubhouse. (Lockhart) (pgs. 21-22)

XI. NEW BUSINESS:
1. Discussion on Golf Course Request for Qualifications Submittals. (Wherry) (pg. 23)
2. Discussion on first reading of an Ordinance creating Chapter 7 of Title 18 of the Lakeland Municipal Code pertaining to adoption of a Stormwater Management Program and for the Assessment of Fees. (Stuckert) (pgs. 24-34)
3. Discussion on advertisement for Natural Resources Board appointments, setting of standards for appointment to Board (background, etc) (Wherry) (Pgs. 35-36)
4. Discussion on depreciation. (Wherry) (pg. 37)


5. Discussion on an amendment to the Fee Schedule, changing the term of “Building Permit” and providing for fees for Engineering Review of building permit drainage and erosion plans, and, where required, fees for Architectural Design Review and the Sewer Inspection of the actual connection to the public sewer line. (Wherry/Morrissett) (pgs. 38-42)
6. Discussion and Review of Strategic Plan and Action Steps, etc. (Wherry) (pgs. 43-54)
7. Discussion on proposal for Wi-Fi and Security at City Hall. (Wherry) (pgs. 55-59)
8. Discussion on approving a Development Contract between Belz Investco GP and the City of Lakeland for development of a 72 lot subdivision known as Arcadia Planned Residential Development, Phase 1 Subdivision. (Stuckert) (pgs. 60-89)
9. Discussion on authorizing a Change Order with Ferrell Construction for improvements to Canada Road from U.S. Highway 64 to Interstate 40. (Stuckert) (pgs. 90-94)
10. Discussion on authorizing a contract with Tennessee Department of Transportation for the purchase of three hybrid vehicles for the City of Lakeland. (Stuckert) (pgs. 95-116)
11. Discussion on request for Automated External Defibrillator (AED) for Lakeland Elementary School. (Wherry) (pgs. 117-123)
12. Discussion on Resolution/Letter of Support for Shelby County’s position on EPA’s proposed re-evaluation of the Shelby County Ozone Non-attainment Area. (Wherry) (pgs. 124-130)
13. Discussion on changing the date of “National Night Out”. (Wherry) (pgs. 131-132)
14. Discussion on approval of Evergreen Secondary Detailed Development Plan. (Atkinson) (pgs. 133-139)
15. Discussion on Lakeland Phone Directory Format. (Wherry)
(pgs. 140-141)

XII. ANNOUNCEMENTS:
April 21st Work Session changed to April 28th
May 1st Regular Meeting changed to May 8th

April 3rd - Town Hall Meeting 5:30 p.m.

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, MARCH 06, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Special Meeting Minutes, February 07, 2008, 5:30 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, February 07, 2008, 6:30 p.m. (pgs. 03-07)
2. Approval of final reading of an Ordinance amending the Lakeland Municipal Code, Title 13, Section 13-419 “Municipal Tree Management”; and providing an effective date. (Bridges) (pgs. 08-09)
3. Approval of first reading of an Ordinance amending and creating certain sections of Title 18, Chapter1 and Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 10-14)
4. Approval of a Resolution to approve the execution and delivery of one or more loan agreements for the purpose of providing funds for financing certain public works projects for the City of Lakeland, Tennessee. (Wherry) (pgs. 15-16)
5. Approval of first reading of an Ordinance amending the Fee Schedule by adopting Parks & Recreation Fees and adopting fees for rental of the I.H. Clubhouse. (Lockhart) (pg. 17)
6. Approval of signs for Parks & Recreation sign-ups, etc. (Lockhart/Atkinson) (pgs. 18-21)
7. Approval of regulations for International Harvester Club. (Lockhart/Wherry) (pgs. 22-26)
8. Approval of Kensington Manor Preliminary Development Plan. (Higbee) (pgs. 27-38)
9. Approval of procedure for Lakeland Phone Directory, including an agreement with the Lakeland Civic Club to assist in the project. (Wherry) (pgs. 39-40)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 41-47)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:


IX. SEWERAGE COMMISSION BUSINESS
1. Action to approve funding through Change Order 11 for Scott’s Creek Wastewater Treatment Plant. (Stuckert) (pgs. 48-55)

X. OLD BUSINESS:
1. Discussion and/or possible action on Request for Qualifications for management of Golf Course. (Wherry) (pgs. 56-69)

XI. NEW BUSINESS:
1. Action on authorizing the execution of Agreement Number 070193 with the Tennessee Department of Transportation for funding for New Canada Road from Interstate 40 to Highway 70. (Stuckert/Wherry) (pgs. 70-90)

XII. ANNOUNCEMENTS:
o 2008 ARBOR DAY CELEBRATION – Saturday, March 08, 2008 at 10:00 a.m. (City Hall Park)
o 2008 EGG HUNT/SPRING FESTIVAL – Saturday, March 15, 2008 from 10:00 a.m. – 1:00 p.m. (City Hall Park)

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
SATURDAY, MARCH 01, 2008, 8:00 A.M.
OAKWOOD CLUBHOUSE, GILLESPIE OAKS DRIVE, LAKELAND, TN 38002

The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• Report/Discussion and/or possible action on possible Lakeland Police Department and alternatives. (Wherry)

• Report/Discussion and/or possible action on Lakeland Fire Department, Fire Department alternatives. (Wherry)

• Report/Discussion and/or possible action on Emergency Management Program for Lakeland. (Wherry)

• Discussion and/or possible action on the Town Center. (Wherry)

• Report/Discussion and/or possible action on Garner Lake. (Wherry)

• Report/Discussion and/or possible action on Sewer Development Charges. (Wherry/Stuckert)

• Report/Discussion on the City of Lakeland Code Re-write. (Higbee)

• Report/Discussion and/or possible action on Storm Water Management Utility. (Stuckert)

• Report/Discussion and/or possible action on Sewer Program, including revenue alternatives. (Stuckert)

• Review of Vision/Strategic Plan. (Board)

• Discussion and/or action on “Action Steps” for forthcoming year. (Wherry)

• Discussion and/or possible action on field trip to Stonebridge Golf Course. (Wherry)

The Special Called Meeting shall be held at Oakwood Clubhouse, Gillespie Oak Drive, Lakeland, Tennessee at 8:00 a.m., Saturday, March 01, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.





Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, FEBRUARY 25, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

AN ORDINANCE OF THE CITY OF LAKELAND AMENDING THE LAKELAND MUNICIPAL CODE TITLE 13, SECTION 13-419 “MUNICIPAL TREE MANAGEMENT”; AND PROVIDING AN EFFECTIVE DATE

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Special Meeting Minutes, February 07, 2008, 5:30 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, February 07, 2008, 6:30 p.m. (pgs. 03-07)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 08-14)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Growth Management Director Monthly Report. (Higbee) (pg. 15)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on Contract Extension with Clifco, Inc. for additional work to the Scott’s Creek Wastewater Treatment Plant. (Stuckert) (pgs. 16-21)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance amending the Lakeland Municipal Code, Title 13, Section 13-419 “Municipal Tree Management”; and providing an effective date. (Bridges) (pg. 22)
2. Discussion on first reading of an Ordinance amending and creating certain sections of Title 18, Chapter 1 and Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 23-27)
3. Report and Discussion on possible purchase of Stonebridge Golf Course including: (pgs. 28-41)
a. Review and Discussion on Request for Qualifications for management of Golf Course. (Wherry)

b. Discussion on appointment of Committee to review, rate and prepare a recommendation to the Board of Commissioners on the Request for Qualifications. (Wherry)

XI. NEW BUSINESS:
1. Discussion on a Resolution to approve the execution and delivery of one or more loan agreements for the purpose of providing funds for financing certain public works projects for the City of Lakeland, Tennessee. (Wherry) (pgs. 42-44)
2. Discussion on Parks & Recreation Fees. (Lockhart) (pg. 45)
3. Discussion on signs for Parks & Recreation sign-ups, etc. (Lockhart/Atkinson) (pgs. 46-48)
4. Discussion on regulations for I.H. Club. (Lockhart/Wherry) (pgs. 49-50)
5. Discussion on fees for I.H. Club. (Lockhart/Wherry) (pgs. 51-53)
6. Discussion on signs: yard, real estate, political, etc. (Atkinson) (pg. 54)
7. Discussion on Business signs. (Atkinson) (pgs. 55-57)
8. Discussion on security at City Hall meetings. (Plunk) (pgs. 58-59)
9. Discussion on Ordinances on abandoned vehicles. (Plunk)
10. Discussion on Kensington Manor Preliminary Development Plan. (Atkinson) (attachment)
11. Discussion on authorizing the execution of an Agreement Number 070193 with the Tennessee Department of Transportation for funding for New Canada Road from Interstate 40 to Highway 70. (Stuckert/Wherry) (pgs. 60-79)
12. Discussion on procedure for Lakeland Phone Directory, including an agreement with the Lakeland Civic Club to assist in the project (Wherry) (pgs. 80-82)

XII. ANNOUNCEMENTS:
¨ 2008 BOC Retreat – Saturday, March 01, 2008.

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, FEBRUARY 07, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, January 10, 2008, 6:30 p.m. (pgs. 01-05)
2. Approval of first reading of an Ordinance amending the Lakeland Municipal Code, Title 13, Section 13-419 “Municipal Tree Management”; and providing an effective date. (Bridges) (pg. 06)
3. Approval on Appointment Procedures for Boards & Commissions. (Wherry) (pgs. 07-09)
4. Approval of rescheduling the scheduled Work Session on Monday, April 21, 2008 and the Regular Meeting on Thursday, May 01, 2008. (Wherry) (pgs. 10-11)
5. Approval of a Resolution authorizing a Professional Service Agreement with ETC Institute, Olathe, Kansas, to conduct a community-wide storm water survey. (Stuckert) (pgs. 12-24)
6. Approval of an amendment to the Special Area Transportation Study Agreement between Kimley-Horn and Associates and the City of Lakeland. (Stuckert) (pgs. 25-28)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 29-30)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:
1. Action on final reading of an Ordinance of the City of Lakeland amending the Ethics Ordinance to include a provision prohibiting members of the MPC, PRB/NRB, DRC, EDC and BOA doing business with the City of Lakeland. (Lakin) (pgs. 31-34)
2. Action on purchasing Stonebridge Golf Course. (Wherry) (pgs. 35-37)
3. Action on first reading of an Ordinance amending and creating certain sections of Title 18, Chapter 1 and Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 38-43)

XI. NEW BUSINESS:
1. Action on approving the FY2006/2007 Audit. (Wherry) (pgs. 44-45)
2. Action on Resolution concerning Village At Water’s Edge Development Contract. (Lakin)
3. Action on approving a Resolution entering into a Loan Agreement with TML Bond Fund. (Wherry) (pgs. 46-51)

XII. ANNOUNCEMENTS:
o Arbor Day – March 08, 2008 • Lakeland City Hall

XIII. ADJOURNMENT:

SPECIAL CALLED MEETING FOR
THURSDAY, FEBRUARY 07, 2008, 5:15 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

The City Manager requested the City Recorder to call a Special Called Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

¨ Presentation and/or discussion with Shelby County Commissioners

¨ Discussion and/or possible action on presentation of Stonebridge Golf Course.

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 5:15 p.m., Thursday, February 07, 2008.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.




Sontidra Franklin, CMC
City Recorder

BOARD OF COMMISSIONERS WORK SESSION AGENDA
MONDAY, JANUARY 28, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:
¨ An Ordinance of the City of Lakeland amending the Ethics Ordinance to include a provision prohibiting members of the MPC, PRB/NRB, DRC, EDC and BOA doing business with the City of Lakeland (pg. 1)

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, January 10, 2008, 6:30 p.m. (pgs. 2-6)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 7-9)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
¨ Growth Management Director Monthly Report (Higbee) (pg. 10)
¨ Update on status of purchase of Stonebridge Golf Course. (Wherry) (pg. 11)
¨ Report on Garner Lake (Wherry) (pgs. 12-24)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion on recommending to the BOC amendments to Title 18, Chapter 2 regarding sewer service. (Stuckert) (pgs. 25-31)
2. Discussion on authorizing the funding of approximately ten sewer stub outs along Memphis-Arlington Road for future residential connections. (Stuckert) (pgs. 33-34)

X. OLD BUSINESS:
1. Discussion on final reading of an Ordinance of the City of Lakeland amending the Ethics Ordinance to include a provision prohibiting members of the MPC, PRB/NRB, DRC, EDC and BOA doing business with the City of Lakeland. (Lakin) (pgs. 35-38)
2. Discussion on creation of separate Natural Resources Board and Parks & Recreation Board. (Bridges/Lockhart) (pgs. 39-42)

XI. NEW BUSINESS:
1. Discussion on approving FY2006/2007 Audit. (Wherry) (pg. 43 w/attachment)
2. Discussion on Village at Water’s Edge.
3. Discussion on approving a Resolution entering into a Loan Agreement with TML Bond Fund. (Wherry) (pgs. 44)
4. Discussion on Appointments to Board & Commissions. (Wherry) (pgs. 45-46)
5. Discussion on rescheduling the scheduled Work Session on Monday, April 21, 2008 and the Regular Meeting on Thursday, May 01, 2008. (Wherry)
6. Discussion on a Resolution authorizing a professional service agreement with ETC Institute, Olathe Kansas, to conduct a community-wide storm water survey. (Stuckert) (pgs. 47-58)
7. Discussion on amendment to the Special Area Transportation Study Agreement between Kimley-Horn and Associates and the City of Lakeland. (Stuckert) (pgs. 59-62)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, JANUARY 10, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, December 06, 2007, 6:30 p.m. (pgs.01-09)
2. Approval of final reading of an Ordinance amending Article VII, Flood Plain Overlay Zone of the Zoning Ordinance. (Stuckert) (pgs. 10-34)
3. Approval of final reading of an Ordinance to amend Article IX, Section 3 and Article II, Section 2 of the Zoning Ordinance to provide regulations regarding enclosed patios. (Atkinson) (pgs. 35-38)
4. Approval of acceptance and use of Community Enhancement Grant in the amount of $20,000. (Wherry) (pgs. 39-40)
5. Approval of the release of Letter of Credit for Oakwood Phase II. (Bridges) (pgs. 41-45)
6. Approval of Resolution by the Lakeland Board of Commissioners urging the Shelby County Schools to consider the Municipal/Community Origin of students when assigning students to County Schools. (Hartz) (pgs. 46-47)
7. Approval of Resolution setting the date for the 2008 BOC Retreat. (Wherry) (pgs. 48-49)
8. Approval of Resolution concerning the Shelby County Charter Amendments. (Wherry) (pgs. 50-51)
9. Approval of Resolution concerning the recommendation of the Shelby County Law enforcement to the Shelby County Commission. (Wherry) (pgs. 52-53)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 54-55)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:
1. Action to recommend to the BOC amendments to Title 18, Chapter 2 regarding sewer service. (Stuckert) (pgs. 56-62)

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on continuing minimum standards for Open Meetings Act. (Carmichael) (pg. 63)
2. Action on adopting on first reading an Ordinance of the City of Lakeland amending the Ethics Ordinance to include a provision prohibiting members of the MPC, PRB/NRB, DRC, EDC and BOA doing business with the City of Lakeland. (Wherry) (pgs. 64-68)
3. Action on first reading of an Ordinance amending and creating certain sections of Title 18, Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 69-71)
4. Action on the purchase of property east of City Hall. (Wherry) (pg. 72)
5. Action on revision or termination and new contract with JWS & Associates for Engineering/Inspection services. (Wherry) (pg. 73)
6. Action on a Resolution financing the City share of the I-40 at Canada Road Interchange Project. (Wherry) (pgs. 74-85)
7. Action on Memorandum of Understanding for the development of I-40 at Canada Road Interchange in the City of Lakeland. (Wherry) (pgs. 86-87)

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:

BOARD OF COMMISSIONERS WORK SESSION AGENDA
THURSDAY, JANUARY 03, 2008, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR:

II. ROLL CALL BY RECORDER:

III. PUBLIC HEARING: (pg. 01)
o An Ordinance amending Article VII, Flood Plain Overlay Zone of the Zoning Ordinance

o An Ordinance to amend Article IX, Section 3 and Article II, Section 2 of the Zoning Ordinance to provide regulations regarding enclosed patios

IV. CONSENT AGENDA:
1. Approval of Minutes from Previous Meetings:
a. Regular Meeting Minutes, December 06, 2007, 6:30 p.m. (pgs. 02-10)

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 11-12)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
o Growth Management Director Monthly Report. (Higbee) (pgs. 13)
o Update on status of purchase of Stonebridge Golf Course. (Wherry) (pg. 14)

IX. SEWERAGE COMMISSION BUSINESS:
1. Discussion to recommend to the BOC amendments to Title 18, Chapter 2 regarding sewer service. (Stuckert) (pgs. 15-17)

X. OLD BUSINESS:
1. Discussion on “Communication to the Public” Committee. (Hartz)
2. Discussion on surveillance cameras/wi-fi project. (Wherry) (pg. 18)
3. Discussion on final reading of an Ordinance amending Article VII, Flood Plain Overlay Zone of the Zoning Ordinance. (Stuckert) (pgs. 19-44)

4. Discussion on final reading of an Ordinance to amend Article IX, Section 3 and Article II, Section 2 of the Zoning Ordinance to provide regulations regarding enclosed patios. (Atkinson) (pgs. 45-48)
5. Discussion on acceptance and use of Community Enhancement Grant in the amount of $20,000. (Wherry) (pgs. 49-50)

XI. NEW BUSINESS:
1. Discussion on continuing minimum standards for Open Meetings Act. (Carmichael) (pg. 51)
2. Discussion on Garner Lake. (Plunk)
3. Discussion on Oakwood Phase 2 – Release of Letter of Credit. (Bridges) (pgs. 52-56)
4. Discussion on rationalizing the appointment process for Boards and Commissions. (Verschuur) (pgs. 57-58)
5. Discussion on amending Ethics Ordinance to include a provision prohibiting members of the MPC, PRB/NRB, DRC, EDC and BOA doing business with the City of Lakeland. (Wherry) (pg. 59)
6. Discussion on first reading of an Ordinance amending and creating certain sections of Title 18, Chapter 2 of the Lakeland Municipal Code pertaining to sewer. (Stuckert) (pgs. 60-66)
7. Discussion on purchase of property east of City Hall. (Wherry) (pg. 67)
8. Discussion on creation of separate Natural Resources Board and Parks & Recreation Board. (Wherry) (pgs. 68-72)
9. Discussion on Enterprise Leasing Contract concerning vehicle fleet leasing. (Wherry) (pgs. 73-80)
10. Discussion on Resolution concerning Shelby County School’s attendance policies. (Hartz) (pgs. 81-82)
11. Discussion on revision or termination and new contract with JWS & Associates for Engineering/Inspection services. (Wherry) (pgs. 83-87)
12. Discussion on Resolution setting the date for the 2008 BOC Retreat. (Wherry) (pgs. 88-89)
13. Discussion on Resolution concerning the Shelby County Charter Amendments. (Wherry) (pgs. 90-95)
14. Discussion on Resolution concerning the recommendation of the Shelby County Law Enforcement to the Shelby County Commission. (Wherry) (pgs.96-118)
15. Discussion on Memorandum of Understanding for the development of I-40 at Canada Road Interchange in the City of Lakeland. (Wherry) (pgs. 119-128)


XII. ANNOUNCEMENTS:
¨ Board of Commissioners Regular Meeting, Thursday, January 10, 2008 at 6:30 p.m.

XIII. ADJOURNMENT: